{"id":686,"date":"2017-10-30T14:20:36","date_gmt":"2017-10-30T14:20:36","guid":{"rendered":"http:\/\/trelecharbetws.cymru.gridhosted.co.uk\/?page_id=686"},"modified":"2018-09-24T09:47:13","modified_gmt":"2018-09-24T09:47:13","slug":"privacy-and-cookie-policy","status":"publish","type":"page","link":"https:\/\/trelecharbetws.cymru\/en\/privacy-and-cookie-policy\/","title":{"rendered":"Privacy & Cookie Policy"},"content":{"rendered":"
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We take your data protection very seriously and only gather the information we need to give you the best possible service, as well as the best experience on our website. We DO NOT give any data to third parties for marketing purposes. We do not sell data. We do not share data unless compelled to do so by law.<\/p>\n

Who we are<\/h2>\n

We are Trelech a\u2019r Betws Community Council. The Clerk is Liza Jones of Treto Isaf, Trelech, Carmarthenshire, SA33 6SH. Our website address is: https:\/\/trelecharbetws.cymru. You can contact us via our website form<\/a>, or by emailing clerc@trelecharbetws.cymru.<\/p>\n

What personal data we collect and why we collect it<\/h2>\n

We collect the personal information you give us when you complete our online contact form. This includes name, email address, phone number & your query. We collect this information to enable us to contact you to respond to your query. The lawful basis for processing this data is \u2018consent\u2019: You have given us clear consent for you to process your personal data for the specific purpose of submitting a query via our website form.<\/p>\n

Should you contact us by phone, letter or other contact method, with an enquiry, the same lawful basis of \u2018consent\u2019 applies. You have given us clear consent for you to process your personal data for the specific purpose of responding to your query.<\/p>\n

We also use the lawful basis of \u2018legitimate interest\u2019. We collect your data in order for us to supply you with information you have requested.<\/p>\n

We collect and publish personal data on our website, including names from council meetings and names & addresses relevant to issues raised. Council minutes can be seen here<\/a>. The lawful basis for this is \u2018public task\u2019 - the processing is necessary in order to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.<\/p>\n

What technical data we collect and why we collect it<\/h2>\n

In order to keep our website well optimised for users, we collect technical data. This may include third party plugins collecting technical data in order to keep their services running optimally. We use Google Analytics in order to optimise user experience on our website. This can include technical data such as the pages you visit, time spend on each page, your general location, browser, etc. Google has its own GDPR information which you can view on Google's website. Our Google Analytics data is stored (on Google Analytics) indefinitely. You can choose not to be tracked by changing your browser settings, for example, going \u2018incognito\u2019 or \u2018private\u2019, or amending your Cookie settings. Please see the Cookies section below for information about Cookies.<\/p>\n

What Payment Data is Collected<\/h2>\n

Payments are taken by BACs and cheque. BACS payments are noted on an invoice and after being utilised to process the payment, the invoice is kept for accounts purposes only. Cheques are submitted to the bank.<\/p>\n

How we store your data & how long we retain your data<\/h2>\n

Your data is held on email accounts, manual ledgers, computer documents and in a filing cabinet. The data that is kept is used to enable us to provide you with the information, help or service you requested. Data is deleted once your query has been dealt with, unless it is likely that further information will be given in the future, or if it is needed for accounts purposes.<\/p>\n

Technical data and website analytical data is kept on Google Analytics and is kept indefinitely.<\/p>\n

Who we share your data with<\/h2>\n

There is very limited access to your data. The Clerk (Liza Jones) accesses emails and gives access on request to trusted council members when required. We do not share your data with any third parties for marketing purposes. Our accountant has access to the information which is necessary for them to prepare our accounts. They are subject to a duty of confidentiality. Our website developers are With Hindsite Ltd. They have potential access to website form content. You can see their Privacy Policy here<\/a>. Our website is hosted with siteground.com. You can see their Privacy Policy here<\/a>.<\/p>\n

What rights you have over your data<\/h2>\n

Under the GDPR your rights are as follows:<\/p>\n